Past News and Events

2015 / 05 / 13

    CUHK Library

Applications are invited for:-    

Sub-Librarian (carrying the job title of ‘University Archivist’)

(Ref.1415/045 (737)/1) (Closing date: 1 June 2015)


CUHK Library is seeking a dynamic, experienced archivist to serve as CUHK’s first professional University Archivist. The position reports to the University Librarian, and leads the development of the CUHK University Archives collection and services, with the dual aim of curating the historical records of the University and extending awareness and use of the collections, including the University Gallery. A priority will be establishing strong relationships with administrative and academic partners within the University to assess and address the preservation of at-risk materials. The scope of the collection includes historical materials, in any format, that document the history of CUHK.


Specific responsibilities include (a) developing, implementing and evaluating priorities and policies for retaining materials of permanent historical value to the University; (b) managing the administration of the university archives, including appraisal, acquisition, processing, documentation, storage and preservation; (c) providing leadership, consultation and outreach to university units about responsibilities for historical records, both analog and digital; (d) promoting the use and  understanding of the University Archives to researchers, students, alumni, university personnel and  the public, including provision of reference services and University Gallery exhibitions and events; (e) participating in the development of best practices for archival collections, including practical solutions for capture and preservation of university content that is born digital; (f) supervisory responsibility for a team; and (g) other duties as assigned.


Applicants should have (i) a graduate degree (master’s or doctoral) in archival studies; (ii) normally ten years of professional experience in archives; (iii) knowledge of legal and ethical issues affecting privacy, records restrictions and access, as they pertain to archival materials; (iv) knowledge of and experience with preservation standards and procedures for archival materials, including moving images and sound recordings; (v) demonstrated experience of effectively managing projects and meeting deadlines; (vi) demonstrated knowledge of current and emerging issues, trends, workflows, literature, and standards in the archival profession; (vii) excellent analytical, interpersonal, time management, organizational and problem-solving skills, as well as excellent written and oral communication abilities; and (viii) the ability to work creatively, independently, and collegially in a diverse and dynamic academic community. Proficiency in Chinese and English is essential. Experience with library and archives technology such as web archiving and digital institutional repositories, and familiarity with standards for acquisition and preservation of born-digital materials is desirable.

Appointment will initially be made on a contract basis for up to three years commencing August 2015, renewable subject to mutual agreement.


Salary and Fringe Benefits

Salary will be highly competitive, commensurate with qualifications and experience. The University offers a comprehensive fringe benefit package, including medical care, a contract-end gratuity for an appointment of two years or longer, and housing benefits for eligible appointee.  The terms mentioned herein are for reference only and are subject to revision by the University.


Application Procedure

Application forms are obtainable (a) at, or (b) in person/by mail with a stamped, self-addressed envelope from the Personnel Office, The Chinese University of Hong Kong, Shatin, Hong Kong.

Please send the completed application form and/or full curriculum vitae, together with copies of qualification documents, and names, addresses and fax numbers/e-mail addresses of three referees to whom the applicants’ consent has been given for their providing references (unless otherwise specified), to the Personnel Office by post or by fax to (852) 3943 1463 by the closing date.


Please quote the reference number and mark ‘Application – Confidential’ on cover. The Personal Information Collection Statement will be provided upon request.